Why Do You Need a Backup Service for Microsoft Office 365?


There is a high probability that you will use Office 365 for your business functions. Firstly, Microsoft 365 offers you the flexibility to scale your business more quickly than other platforms.

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Secondly, Microsoft Office 365 is a cloud-based solution that lets you work from anywhere. This is because the files and documents you store on the cloud are accessible on Windows 365 Cloud PC from any location. You can edit, share, or create Word, Excel, PowerPoint, and other documents from anywhere and collaborate with team members in real-time.

Despite its many benefits, Microsoft 365 has one weakness that could bring your business crumbling down in a split second.

Microsoft 365 Does Not Back Up Your Data

Unfortunately, users and administrators hardly back up their Microsoft 365 mailbox data because they believe it is safe in the cloud. Typically, the platform only offers a 30-day retention period that is inbuilt into Microsoft Office 365. Besides, Microsoft SharePoint Online assembles a backup every 12 hours, which is retained for only 14 days. The recycle bins are not any different, and once you delete files, it is gone forever.

The Importance of Backing Up Your Data

It is good practice to back up files, emails, and documents on Office 365. Remember that the cloud is universally accessible, making it tolerant to hacking and unauthorized access.

Just imagine what would happen to your business if you lost pertinent data that helps your business run. Additionally, backing up your data helps your company in the following ways:

  • Reliable replication: if something tragic happens to your data, you want to be sure that you can quickly replicate it.
  • Security: it’s one of the important aspects of data backup and recovery. Having a backup strategy will improve security by saving a copy of your data in case of a cyberattack or any other form of data loss.
  • Ease of management: It creates consistencies in the backing techniques and prevents users from making irregular and inconsistent backups.
  • Maintenance of compliance standards: when your business has a backup policy in place, you ensure regulatory compliance and avoid data loss when your Office 365 subscriptions are deactivated.

Use Third-Party Backup Solutions to Safeguard Your Data

Several methods exist for backing up data, but none will give you peace of mind like using Backup as a Service. These systems connect your business files to a third party that provides public, private, or hybrid cloud services.

You will be better off using a BaaS solution when your firm has outgrown your legacy storage backup, or in the case of Office 365 which doesn’t have a stable backup system.

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Instead of investing in a costly system upgrade, BaaS can help you by providing:

  • Quick data access: your IT group can quickly retrieve data from third-party backup systems when internal operating systems fail. With the help of Office 365 Backup Solutions, you can easily recover and restore lost files from Microsoft SharePoint.
  • Data accessibility: BaaS authorizes you to connect to your data from local or remote areas without trouble.
  • Scalability: Third-party service providers have this capacity and will allow you to scale with ease without reliance on onsite storage solutions.


If you’re looking for an Office 365 backup solution provider to help your situation, then Apps4Rent would be the best option as they help you to secure their IT infrastructure. Apps4Rent even has expertise in providing top-notch Azure Backup pricing and support to their clients, which makes them ideal partners to assign for the service.

Will Beaumont
Will Beaumonthttps://ecthehub.com
Will is the Deputy Editor at EC The Hub. He previously worked as a content editor for EC The Hub and wrote articles on various topics including Entertainment, Celebrity, and  Technology News. He kick-started his career in journalism in 2013, after working for a few years as a Middle-school teacher. He is the Deputy Editor for EC The Hub for over three years now. Outside his professional work, he likes to watch movies and listen to music.

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